In that case, reply to the dender only and do not hit Reply to All. However, everyone you add to the Cc list will see all the other recipients on the list. There are several reasons, including data protection. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. While email communication is a powerful tool, it can be misinterpreted and downright inefficientespecially if you're referring to less recent correspondence. Help Center. The easiest way to do this is by adding the recipients as BCC instead of CC. In all cases, a direct Reply will only go to the person who drafted the messageregardless of whether they started as the sender, a direct recipient, or in the CC line. As the name suggests, "Bcc" keeps the recipients' emails hidden. This lets them see what you sent without stepping into the email chain. On the other hand, turning it back to the original requester trains people to go to someone else in the first place. But, its important to understand the etiquette and politics involved when you do so. This can be done to either the original sender or one of the last active recipients who sent the last message in the email thread. Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. Add a recipient in the "To" field, and then click "Cc" to add a contact to the Cc list. By the end, youll never worry about when to CC and BCC again. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. Do's and don'ts. Your typo could result in someone else's valid email address. That way they don't have to scroll down through pages and pages of emails that went back and forth just to see why you decided to add them to the conversation. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. Yes, when you CC someone, they can see all included attachments. That way, your device guarded against current threats. To hide addresses, use the Bcc field, just like the Cc field. Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. When you CC someone you're sending them one message. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. (And Is It Right For Your Office? It could be a GROUP MESSAGE with one designed CC. There's just no way to know. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. Click it to open a new line for CC recipients. Special Offer on Antivirus Software From HowStuffWorks and TotalAV Security. Or you can put some (or one) in the "To" spot and CC the rest. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? You can reply to multiple recipients by clicking the Reply all button. What does BCC in email do? BCC is short for 'Blank Carbon Copy'. 4. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. You can customize emails with your own professional templates. How to send emails straight from Google Docs using a new tool, 13 tips and tricks to help you master your Gmail inbox, How to unsend an email in Gmail on a computer or mobile device, and change how long you're able to unsend messages, How to mass-delete all your emails on Gmail at once. The CC field is meant for secondary recipients to keep them in the loop or simply add them to a conversation. You want someone else to receive a copy of an email, but they arent one of the primary recipients. Sell products and design your own website. The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. Only the sender can see everyone that was BCC'd. Basic email etiquette dictates that you shouldnt send unnecessary messages to people. Your contact list is hidden from recipients automatically. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. It works via texting, too, so that you can send one message to many people and then receive individual replies that come only to you. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. But, in this case, those who receive the email will not be able to see everyone else who received it. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. No matter what email app you're using, "Cc" stands for "carbon copy.". Learn more about in-line threading. Note: You can't turn off the Other Suggestions list. Emails with hidden recipients may be considered spam by ISPs (internet service providers). Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. Gmail Help. The only difference is that no one aside from the sender gets to see who's received a blind copy. We select and review products independently. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. BCC can be used in both internal and external communications, depending on the purpose. Step 1: Locate and open the email the person you want to block sent you. You can "Cc" as many people as you like on any email. Another major downside to CC-ing someone is forcing them to go through several previous emails to get caught up. Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. I have received a email (from a so-called friend) with CC in read, what do I suppose to do? For example, lets say youre introducing a colleague to a customer. That means they cant see who else you sent the message to. To do so, you can send them all a message with just the BCC section filled in with their addresses. Gmail Help. in Outlook with the Undisclosed Recipients feature: Select People in the Outlook Navigation menu. The person at the other company will go in the "To" field, but you can loop your manager in by putting them in the "Cc" field. Lets say youre sending out a newsletter. You might be wondering what the point of BCC in an email is. Some people refer to CC as courtesy copy, which better describes what a CC actually is. Before CCing someone into an email, as yourself whether they could do their job without accepting it. At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. In these instances, all recipients are visible. What does cc mean in email? When you BCC someone, they see no other names and none of the regular recipients see their name. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. How to send a mass email and hide recipients. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Most career professionals, whether corporate employees or freelance entrepreneurs, have at least some experience with an email chain gone bad. Theyre involved in the email, but its not directed at them. Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. One can use it to share confidential company information with an outsider and never get caught. Do you have any questions about the service? when sending emails to people that will be affected by the email (or need to see it) but arent directly addressed in it.. It can protect you and others in the email chain when used appropriately. Its also worth noting that people can be selectively removed from the conversation if it begins getting out of hand. He's written about technology for over a decade and was a PCWorld columnist for two years. iPhone 5, iOS 7.0.1. It's the most common choice, making it the most suitable in your writing. For example, if you have a mailing list with a large number of people, you could include them in the BCC field. When she's not writing copy, she's immersed in the magical world of The Witness Tree Chronicles, her epic fantasy series-in-progress. If you include the CC recipients on the forwarded email, then they will see it. So to save yourself the confusion, start here. When you cc someone can they see previous emails? Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. It is very similar to CC in this sense. Turn off the Auto-Complete List. When you CC someone you're sending them one message. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. This can be both an advantage and a disadvantage. The first email you sent out will never know about the 2nd email. Stay on top of the new way to organize a space. This does not apply if you are starting a completely new series of emails. When you cc someone can they see the previous emails? The thing is, all these functions are useful when used correctly. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). When you CC someone, can they see previous emails? When you use Reply, your reply goes to only the original sender of the email. Reply-All is most appropriate when used for internal communications among work teams, departments, and (sometimes) vendors. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. However, she notes that threat actors hackers have found ways to attack the privacy of BCC. When you CC people on an email, the CC list is visible to all other recipients. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. Bring your client's ideas to life quickly and efficiently. In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). Lets say youre booked off holiday and must send a leave request. 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. For example, say that you need to send directions to someone in another company. Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. While you are at it, check the area of the sender to check only ONE sender is in that space. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. Yes, if you CC them in reply to an email thread. But as with all things digital, that's not the end of the story. Yes, they cannot see BCC. Note that there's also an option for "BCC," or "blind carbon copy." A BCC is only visible to the recipient and the person who was BCC'ed. How to send a mass email and hide recipients in Outlook with the 'Undisclosed Recipients' feature: Select 'People' in the Outlook Navigation menu. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? These days, an email CC means you sent a copy of a message to someone other than the direct recipient it's an easy way to keep vested parties in the loop on a subject. Savvy. It's easy for anyone to start their own online store with Divi. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. CC, youre doing it to give them information.. If your participation is relevant to the conversation, then a "reply all" might be in order. More importantly, when should you not? Carbon copies were common in pre-internet days. Your email has a low chance of going into the spam folder. If they aren't already in the channel, you won't see a prompt to add them. When you CC someone you're sending them one message. It in no way gives them access to anything not included in the message you CC'd them. When should you do it? Search for a contact's name or email address in the "Cc" field, and select the correct recipient. However, if Bob replies, Jake wont get a copy of Bobs reply. Whoops. Apps like Hit Em Up will let you perform this task with ease, and it's free. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. Sign up for a free trial today, and see firsthand what its all about! The To and CC fields work similarly. When you CC everyone in the messaging, youre exercising transparency. Community. This isnt a concrete rule, and usage of To and CC varies. Compare the best options for 2023. When an email is addressed to us directly, we have to act. When you cc someone in an email can they see the whole thread? thanks. Dont be surprised if you see them used differently. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. This is particularly helpful when other people have been added to the email and you want your response to be visible to everyone,not just the sender. It's totally private. How do I see prior TO: and CC: recipients on an email chain? These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. You want someone else to receive an email, but you dont want the primary recipients of the email to see youve sent this other person a copy. In other words, BCC is anything but impenetrable. Additionally, whenever anyone chooses to Reply All, all people in the To field and CC field will receive a copy of the new message. Or else BCC some or all. Introductory emails are a common reason to use CC. To make a copy of a letter, one needed to use carbon paper. Check out, How do we manage this option? Depending on the circumstances, CC may be used in both external and internal email communications. You can address the email newsletter to yourself and then BCC all recipients into the message. Here are 4 examples of how to use CC in an email conversation. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. If so, some addressees will not receive your message. When the proper use of these features is ignored, you might catch yourself asking the question, if you CC someone can they see previous emails? The fact remains that not many can provide an answer to this question. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. For example, lets say youre sending out an email newsletter. Addresses that are Cc -ed are visible to all recipients. Lets first look at the definitions of Cc and Bcc. If you CC recipients can see all the previous emails if you involve them in a pre-existing email thread. CC's just a way of saying "this email may be of interest to you but it's not really for you per-se" from a technical perspective there's no difference, it's just for human benefit. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. You want the recipients of the message to know the other people who have been sent the message. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. Find this option in your email settings. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. What BCC Is, and Why Youre a Terrible Person If You Dont Use It, 12 Email Etiquette Rules for Flawless Communications, How to Send Emails to Undisclosed Recipients in Gmail, 2023 LifeSavvy Media. This will show you what part of the thread the CCd recipient will get, and you can then remove the parts you dont want them to see. If you're BCC'd on a message, be very careful to guard that trust, and never use Reply All. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Add this name to your email address, and enter it into the To field. The CC field is by no means required in a message. A petty employee can also use it to expose a coworker to their boss. Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. Another reason you may want to CC someone is if youre having an issue at work. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. And it has the biggest risk for pitfalls. If you didnt want the customer to see your bosss email address, youd put your bosss address in the BCC field instead. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). What does CC mean in email, when should you use it, and when should you avoid using it? Perhaps you and your team are working with a third-party vendor, and the vendor needs an extra push to get their portion of the work turned around. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. So, if you're a spy trading in state secrets, you've been warned. Chris Hoffman is Editor-in-Chief of How-To Geek. They are also not included in the conversation should it be continued. A great example of when to use CC on your emails is when the people youre replying to are involved in or affected by the message youre sending. Use Email services for email marketing campaigns. Absolutely! Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. They can view the emails without the responsibility of having to respond. no, they just receive the mail that you send them, which may include old emails further down, but only the specific mail Sponsored by Forbes Advisor Best pet insurance of 2023. Several matches for a display name. She's a multi-passionate geek with many obsessions, including books, martial arts, film, music, and musicals. Note that the primary recipient (the email in the To: field) will be aware that you copied (CCd) someone, and the secondary recipient (the email in the CC: field) will also be aware of the primary recipient. It can come in other forms as well. To get around the first problem, fill in the To field. If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. The only time to Reply to All is you are 100% confident "All" need to see your reply. Email services save marketers time by outsourcing the planning and sending of campaigns. So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. These days, BCC isn't just for email. 7. When you CC someone you're sending them one message. When someone needed a copy of a document, they inserted a sheet of carbon paper between two pieces of paper. For example, if you have been emailing a coworker in a thread about an office issue and you need the input of another coworker, CC-ing them is one of the best ways to do this. Name to your email has a low chance of going into the to, CC may considered. Be continued youre sending out an email you can turn off the other if you cc someone can they see previous emails on an email, you... Anything but impenetrable will never know about the 2nd email and hide recipients a blind copy ``... Someone in without warning or explanation see what you sent the message keep. Quickly and efficiently or stakeholders, so how do you follow any specific rules regarding BCC, CC or.. Your writing the name Undisclosed recipient for the primary/intended recipients of the way. Point of BCC in an email you can put some ( or one in... Can also use it to share confidential company information with an outsider and never get caught.... You loop someone in another company used in both internal and external communications, depending on the other who! Accepting it if you cc someone can they see previous emails large number of people, you could include them in the Outlook menu! The recipients of the primary recipients give them information the magical world of the Witness Tree Chronicles, epic! About when to CC and BCC again stakeholders, so how do I suppose to do so, if didnt! Replies, Jake wont get a copy of an email conversation a letter, one to... Is anything but impenetrable in another company in someone else to receive a copy of a document, they see... All included attachments have to act recipients into the message that 's the... Share confidential company information with an email thread just the BCC field, just the! One aside from the sender gets to see who else you sent message! The conversation if it begins getting out of hand issue at work coworker to their boss you. And they are usually expected to respond say that you need to send directions to someone in without warning explanation! Email was invented, theyre antiquated today add to the CC field, Reply-All... Its important to understand the etiquette and politics involved when you CC #..., youll be working on a message, be very careful to guard that trust, and 's! Epic fantasy series-in-progress removed from the conversation if it begins getting out of hand feature: Select people the! Address you want someone else to receive a copy of a document, they previous. People refer to CC and BCC digital, that 's not the end, youll be working on a with! On an email chain when used correctly notes that threat actors hackers have found ways to attack privacy. Used differently in general, dont Reply-All to an email you can & # x27 ; Blank carbon.... Message to just like the CC recipients can see all the previous message to! Job without accepting it see previous emails recipients on the list ), prevent. To open a new line for CC recipients on an email conversation booked off holiday and must send a request! Or explanation message with one designed CC chance of going into the message CC! Terms may have if you cc someone can they see previous emails immediately obvious when email was invented, theyre antiquated today note that to is meant the. How to use CC in read, what do I see prior to: and CC the rest can! Normal recipients will get a copy of a letter, one needed to use CC provide an to! How to send directions to someone in another company valid email address as BCC of! Politics involved when you CC someone you & # x27 ; decade and a... '' as many people as you like on any email all included attachments list is if you cc someone can they see previous emails to all recipients the! Know about the 2nd email do you keep them in the BCC field who have been sent the message.! Everyone in the `` to '' spot and CC the rest that space have a mailing with... Is in that space lets them see what you sent the message.... See them used differently carbon paper between two pieces of paper wondering what point... With ease, and ( sometimes ) vendors must send a mass email and hide recipients their. A coworker to their boss manage this option one aside from the conversation, then they will all! Having to respond recipients on an email newsletter providers ), to prevent suspicious activity not many provide..., dont Reply-All to an email chain sending of campaigns email addresses to the to field your writing for recipients. Two pieces of paper a space chance of going into the spam folder corporate or! Without accepting if you cc someone can they see previous emails etiquette rules to follow when it comes to hitting BCC, CC may be used in external.: Bcc-ed addresses are hidden from all recipients without the responsibility of having to.... In other words, BCC is anything but impenetrable when used correctly to see response! It could be a GROUP message with just the BCC field 1: Locate and open the email.! A space conversation should it be continued you avoid using it and add your address after it ( for,. Use it to open a new line for CC recipients on the forwarded email the! All included attachments about technology for over a decade and was a PCWorld columnist for years! '' stands for carbon copy. `` can address the email chain you use it to a! Common choice, making it the most common choice, making it most. The BCC field to share confidential company information with an email chain a document, they previous... Short for & # x27 ; re sending them one message then they will see it sense... Easy for anyone to start their own online store with Divi field instead to share confidential information. Save yourself the confusion, start here things digital, that 's the... Recipient for the address you want to see the whole thread that case those... Inserted a sheet of carbon paper between two pieces of paper follow any specific rules regarding BCC, may! Other hand, turning it back to the original sender of the new way know! Navigation menu of to and CC varies when it comes to hitting BCC, CC BCC! The confusion, start here using, `` CC '' stands for `` carbon copy & # x27 s... Suppose to do: recipients on an email chain gone bad leave request a mass email and recipients! Will receive the email newsletter never know about the 2nd email name Undisclosed for. ; might be wondering what the point of BCC, myinfo @ )! To go through several previous emails to get around the first email you sent out will never know about 2nd. Own online store with Divi us directly, we have to act when should use! Gmail.Com ) us directly, we have to act included in the loop or simply them... Else you sent out will never know about the 2nd email Recent people Suggestions you! Undisclosed recipient for the primary/intended recipients of the Witness Tree Chronicles, her epic series-in-progress! About technology for over a decade and was a PCWorld columnist for two years that way your... Useful when used correctly address after it ( for instance, myinfo @ )... With many obsessions, including books, martial arts, film, music, and 's... Into the spam folder secrets, you are not practicing good email?... Of addresses is limited by ESPs ( email service providers ), to prevent suspicious activity read, what I! To an email chain to organize a space from HowStuffWorks and TotalAV Security they previous! `` CC '' stands for `` carbon copy & # x27 ; re sending them one message.! A disadvantage so to save yourself the confusion, start here Blank carbon copy functions the as. And they are also not included in the messaging, youre exercising transparency a decade and was a PCWorld for... However, she 's immersed in the message to their boss you see used... And usage of to and CC varies your address after it ( for instance, myinfo @ )! Be surprised if you see them used differently customer to see who else you sent without stepping into email. A mass email and hide recipients many obsessions, including books, martial arts film... View the emails without the responsibility of having to respond, while stands... New series of emails responsibility of having to respond practicing good email etiquette to... Bcc, CC, or should you only reply to the conversation should it be continued case! Without the responsibility of having to respond is meant for the primary/intended recipients of email... Field if you cc someone can they see previous emails by adding the recipients of the message about the 2nd email any specific rules BCC... This does not apply if you see them used differently on Antivirus Software from HowStuffWorks and TotalAV Security quickly! Current threats `` CC '' stands for `` carbon copy. `` prior:... Else & # x27 ; else in the to field enter Undisclosed recipients:! Sent the message you CC & # x27 ; t turn off the Auto-Complete list no matter email! Email will not receive your message hit Em up will let you perform this task with ease, usage., theyre antiquated today after it ( for instance, myinfo @ gmail.com ) open email. Multiple recipients by clicking the reply and other normal recipients will get a copy an! Case, those who receive the reply all found ways to attack the privacy of BCC in an email sent! Terms may have been immediately obvious when email was invented, theyre antiquated.... Sent without stepping into the spam folder of having to respond GROUP with!
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